Welcome, ambitious entrepreneur! If you’re considering establishing a Dutch Private Limited Company (BV - Besloten Vennootschap) for your business expansion, asset protection, or as part of a tax-efficient structure, you’ve come to the right place. This guide will walk you through the process, highlighting how House of Companies can streamline your journey and save you both time and money. Let’s dive in!
1. Initiating Your BV: The Order Form
The first step is submitting an order form to House of Companies. This crucial step sets the foundation for your new venture:
Outline your BV’s business activities and objectives
Provide details about the shareholders and directors
Describe your company’s planned operations in the Netherlands
Pro tip: Be as specific and clear as possible. The more information you provide, the smoother the process will be.
2. The Onboarding Process: Getting to Know You
Once we receive your order, we’ll begin the onboarding process. We’ll need some essential documents:
Recent proof of address for shareholders and directors (utility bill or bank statement from the last 3 months)
Passport copies for all shareholders and directors
A concise business plan or description of your BV’s activities
Remember, clear and legible documents help expedite the process.
3. Crafting Your BV’s Identity: Document Preparation
This is where your BV starts to take shape. We’ll prepare key documents including:
Your BV’s official name and registered address
Articles of Association (Statuten)
Shareholder register
Initial board resolutions
We handle the legal formalities, to ensure no mistakes are made, and the process is cheap and prompt.
4. Making It Official: Notarization
Next, we’ll work with a Dutch notary to officially notarize your BV’s documents. This critical step gives your company legal standing under Dutch law.
5. Entering the Business Landscape: KvK Registration
With notarized documents in hand, we’ll register your BV with the Dutch Chamber of Commerce (KvK). This process includes:
Filing your BV’s details
Receiving a unique KvK number
Being added to the Dutch Trade Register
6. Establishing a Local Presence: Dutch Address
Every Dutch BV needs a registered address in the Netherlands. We offer two options:
Physical office space (ideal for companies with on-site operations)
Virtual office service (included in our annual subscription - perfect for most BVs)
Investment Breakdown: Costs and Value
Let’s break down the financial aspect of establishing and maintaining your Dutch BV:
Initial Setup Costs:
Formation Fees: €1,250 (covers legal work and document preparation)
Government Fees: €80 (official KvK registration fee)
Annual Portal Subscription: €995 (includes Dutch address and management portal access)
Total Initial Investment: €2,325
Ongoing Annual Costs:
Our comprehensive Annual Corporate & Tax Support package is just €1,000 (excluding VAT). This includes:
Various registrations (VAT, EORI, employer registration)
Quarterly VAT Analysis and annual Corporate Analysis with self-service filing guides
Assistance with bank account opening
Dutch postal address (statutory seat available for an additional €750/year)
Value-Added Features
Your annual subscription unlocks a suite of powerful tools:
AI-Powered Accounting Portal: Streamline your financial management with easy document uploads and real-time P&L and balance sheet tracking.
Comprehensive Playbooks: Step-by-step guides for corporate tax returns and accessing Dutch tax portals.
AI-Assisted Legal Document Creation: Generate shareholder agreements, board resolutions, and more with ease.
Business Operation Guides: Learn how to register trademarks, onboard employees, and navigate other crucial business operations.
Optional Tax Filing Services: Available from €85 per return if you prefer expert handling.
Cost Comparison: House of Companies vs. Traditional Services
To illustrate the value we offer, let’s compare our fees with traditional accounting and formation agents:
Service | House of Companies | Traditional Agents |
Initial Setup | €2,325 | €3,000 - €5,000 |
Annual Support | €1,000 | €3,000 - €5,000 |
Registered Address | Included | €500 - €1,000 |
Accounting Software | Included | €500 - €1,000 |
Legal Document Creation | Included | €1,000 - €2,000 |
Total Annual Cost | €1,000 | €5,000 - €9,000 |
As you can see, our innovative approach offers substantial savings without compromising on quality or comprehensiveness.
Timeline: From Concept to Reality
While each BV is unique, here’s a typical timeline for establishment:
Order submission and onboarding procedure: 1-2 days
Document preparation and notarization: 5-7 days
KvK registration: 3-5 business days
Final setup and processing: 2-3 days
Total time: Approximately 2-3 weeks
Company Profile: House of Companies
House of Companies (houseofcompanies.io) is a pioneering firm revolutionizing the way businesses establish and manage their international presence. Specializing in Dutch company formations, particularly BVs and foundations, we offer a unique blend of technological innovation and expert guidance.
Our services include:
Company Formation: We simplify the process of establishing Dutch legal entities, handling all necessary paperwork and registrations.
AI-Powered Financial Management: Our cutting-edge accounting portal allows real-time tracking of financial performance and easy document management.
Comprehensive Corporate Support: From tax filings to legal document creation, we provide ongoing support to ensure your entity’s smooth operation.
Cost-Effective Solutions: By leveraging technology and self-service options, we offer high-quality services at a fraction of traditional costs.
Expert Guidance: Our team of professionals provides personalized advice tailored to your specific business needs.
At House of Companies, we believe in empowering entrepreneurs and businesses to expand globally with ease. Our innovative approach combines the best of technology and human expertise, allowing you to focus on your core business while we handle the complexities of international corporate management.
Whether you’re a startup looking to establish a European presence or an established company seeking more efficient ways to manage your Dutch entity, House of Companies offers the tools, knowledge, and support you need to succeed in the global marketplace.
Visit houseofcompanies.io to learn more about how we can help you navigate the world of international business with confidence and ease.
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