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The Ultimate Guide: Dutch VAT Reporting for newcomers

VAT reporting in the Netherlands can sometimes feel like taking a stroll through a maze. Fear not, entrepreneurs, for this ultimate guide is here to steer you through the twists and turns of VAT filing in the Netherlands with confidence and clarity. From understanding the basics to tackling complex scenarios, consider this your compass in the realm of Dutch VAT reporting.

Understanding the Dutch VAT System

To fully understand the VAT filing requirements in the Netherlands we must first grasp the fundamental concepts of the Dutch VAT system. Value Added Tax (VAT) is applied to the majority of goods and services in the Netherlands, with a standard rate of 21% and reduced rates for specific items. As professionals, familiarity with these rates is crucial for accurate VAT reporting.

Not all Dutch businesses or branches are required to register for VAT. If you plan to deal with non-Dutch entities (or consumers), or in fact don't trade at all (such as a holding entity, or rep. office) your firm does not have to apply for a VAT number in the Netherlands. The downside of this, could be that you are not able to reclaim any paid VAT on Dutch purchases/expenses.

Dutch VAT Rates

Key Steps for VAT Filing in the Netherlands

Registering for VAT and how to obtain a VAT number

Before diving into VAT filing, professionals operating in the Netherlands must ensure they are registered for VAT with the Dutch Tax Authority. This step is essential to legally conduct business and comply with VAT regulations. Registering for VAT involves submitting the necessary documentation to the tax authority, providing details about the nature of the business activities, turnover thresholds, and other relevant information.

House of Companies will guarantee the issuance of VAT numbers, once we have onboarded your as customer, and reviewed your request. Even if your company does not have a physical presence in the Netherlands (so-called non-resident VAT number, which can't apply for the art. 23 license, but works the same as a resident VAT number in any other way.

Once registered, businesses will receive a unique VAT identification number, which must be included on all invoices issued to customers. Failure to register for VAT can result in penalties and fines, as well as potential legal consequences. Therefore, it is crucial for businesses to proactively complete the registration process and stay up to date with their VAT obligations to avoid any issues with tax authorities. Additionally, being registered for VAT allows businesses to reclaim VAT paid on business expenses, which can help improve cash flow and reduce overall costs. By ensuring proper VAT registration, businesses can operate smoothly within the legal framework and maintain good standing with the tax authorities.

Keeping Accurate Records in the Netherlands

Maintaining meticulous records is the cornerstone of successful VAT reporting. By organizing invoices, receipts, and transaction details systematically, professionals can streamline the filing process and minimize the risk of errors.

House of Companies allows you to upload any relavent document, in any format, to our dashboard, which will extract the relevant info, and categorise your data among the relevant VAT categories. This avoids mistakes, saves time, but will also provide notices on potential issues.

Calculating VAT

Calculating VAT amounts correctly is pivotal to avoid potential penalties or fines. Whether it's determining input VAT, output VAT, or handling exemptions, precision in calculations is non-negotiable.

Our realtime accounting dashboard shows an accurate overview of the VAT to be paid, or to be claimed back from the Dutch tax authorities.

Submitting VAT Returns

Timely submission of VAT returns is a crucial aspect of financial compliance in the Netherlands. Ensuring that global entrepreneurs file their returns accurately is essential to reflect the intricacies of their business transactions within the specified period. Dutch companies are required to adhere to strict deadlines, with the obligation to submit their VAT returns within one month after the conclusion of the calendar quarter. It is worth noting that for larger businesses operating in the Netherlands, the frequency of VAT returns may differ, as monthly submissions could be applicable. This process demands meticulous attention to detail and a comprehensive understanding of the tax regulations in place to avoid any potential penalties or legal ramifications.

By prioritizing the accurate and punctual submission of VAT returns, businesses can maintain transparency, uphold financial integrity, and demonstrate a commitment to compliance within the Dutch tax framework.

VAT Returns

Complex VAT Scenarios

VAT reporting often presents intricate scenarios that require careful navigation, such as OSS filing in Europe, correctly application of the intra-community transactions, and more. From cross-border transactions to dealing with VAT on special goods and services, such complexities demand attention to detail and an understanding of the nuances within Dutch VAT regulations. Our VAT Analysis comes with an AI accounting chatbot, that will automatically highlight potential tax issues, and reduces mistakes in processing your invoices.

House of Companies has international VAT experts that can provide tax consulting for your business in the Netherlands.

Utilizing Technology for VAT Reporting

In today's digital age, leveraging technology can simplify the VAT reporting process. From specialized software to automated systems, professionals can optimize their reporting efficiency and accuracy, ensuring compliance with Dutch VAT requirements.

House of Companies is a frontrunner on automating VAT and ICP filing requirements for e-commerce traders (Amazon,, etc.) and SME. Simply open your account, upload your invoices and data, and see how we generate your ledgers and VAT analysis in realtime!


As professionals navigating the intricate landscape of Dutch VAT reporting, confidence and precision are key. By understanding the essentials, following best practices, and leveraging available resources, you can master the art of VAT filing in the Netherlands. Embrace the challenge, stay informed, and conquer the world of VAT reporting with finesse!

VAT Reporting

Contact House of Companies for a demo, to see how you can easily submit your VAT filings in the Netherlands with our automated accounting platform.

With this comprehensive blog, professionals can confidently maneuver through the intricate world of VAT reporting in the Netherlands, equipped with the knowledge and strategies needed to navigate even the most complex scenarios. Let's conquer VAT reporting together!


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House of Companies launches the Entity Management Portal wrapped in an entrepreneurial community.
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House of Companies launches the Entity Management Portal wrapped in an entrepreneurial community.

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