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How to Get a Tax ID Number in Netherlands

If you want to start a business or work as a freelancer in the Netherlands, you'll need a tax ID number, also called a BSN (burgerservicenummer). This unique number is necessary for things like filing taxes, opening a bank account, and getting healthcare. We'll guide you through the process of getting a tax ID number in the Netherlands, so you can handle this step when starting your business or working in the country.

Understanding the Dutch Tax Identification Number

Difference Between Citizen Service Number and Tax Identification Number

The Netherlands uses two different identification numbers: the Citizen Service Number (BSN) and the Tax Identification Number (TIN).

The BSN is for all residents and long-term workers in the country. It's used for dealings with government agencies, employers, healthcare providers, and other service providers.

Meanwhile, the TIN is a unique number specifically for tax purposes, like filing tax returns and applying for tax credits with the Dutch Tax and Customs Administration.

Eligibility for obtaining a TIN varies. Individuals living or working in the Netherlands can apply, while businesses and legal entities must register with the Dutch Chamber of Commerce to get a TIN.

Understanding the difference between the BSN and TIN is vital for individuals and entities in the Netherlands to follow the country's tax and identification rules.

Categories of Tax ID Numbers: BTW, RSIN, and LEI

In the Netherlands, there are three main categories of tax identification numbers: BTW, RSIN, and LEI.

The BTW number is used for value-added tax purposes, the RSIN is used for identifying legal entities and partnerships, and the LEI is specifically assigned to companies and other legal entities that are engaged in financial transactions.

Individuals and companies can obtain a BTW, RSIN, or LEI tax identification number in the Netherlands by registering with the Dutch Tax and Customs Administration (Belastingdienst).

This can usually be done online through the official website by providing the necessary documentation and information.

The eligibility criteria for obtaining these tax identification numbers vary depending on the type of number being applied for.

Non-residents and foreign partners may have to provide additional documentation, such as proof of identity or authorization from the relevant authorities in their home country.

It is important to note that the process and requirements for obtaining a tax identification number may differ for non-residents and foreign partners, so it is advisable to seek guidance from the Dutch Tax and Customs Administration or a professional tax advisor.

Validity and Use Cases for Each Type of Tax ID Number

There are three main tax identification numbers in the Netherlands. They are:

  1. Burger Service Nummer: This is the national identification number for individuals.

  2. Rechtspersonen en Samenwerkingsverbanden Identificatienummer (RSIN): This is used by legal entities for administrative purposes.

  3. : This is used for value-added tax reporting.

Dutch citizens use their BSN for various financial and governmental activities. These activities include opening a bank account, filing taxes, and accessing healthcare services.

Legal entities use their RSIN for interactions with the Dutch Tax and Customs Administration. This includes tax returns and applying for subsidies.

The BTW number is required for businesses that are registered for VAT purposes. It's needed to report their VAT obligations.

For specific situations, entities may also need to obtain a Legal Entity Identifier (LEI) for identification purposes.

Each type of tax ID number serves a unique purpose. They are essential for conducting business and financial activities in the Netherlands.

Eligibility Criteria for Tax Identification Number Registration

Requirements for Resident Dutch Citizens

To get a Tax Identification Number in the Netherlands, Dutch citizens need to provide specific documents. These include a valid passport or ID, proof of residency, and a completed application form.

Additionally, they must meet certain criteria, like being employed or starting a business in the country.

The process is pretty simple, and after submitting the required documents, they'll receive their TIN within a few weeks.

This process helps the government identify individuals for tax purposes and ensures compliance with tax regulations.

Non-Resident Taxpayer Eligibility

Non-resident taxpayers in the Netherlands must meet certain eligibility criteria to get a tax identification number. Foreign partners also have specific requirements, like providing a valid passport copy and other identifying documents.

Dutch businesses and organizations can also get a tax identification number but need to meet certain requirements, like providing legal documentation such as articles of incorporation or partnership agreements.

By meeting these requirements, non-resident taxpayers, foreign partners, and Dutch businesses can successfully obtain a tax identification number in the Netherlands.

Foreign Partner Tax ID Number Requirements

Foreign partners doing business in the Netherlands are required to obtain a tax identification number in order to fulfill their tax obligations. To obtain a TIN, foreign partners typically need to provide documentation including a valid identification, such as a passport, and proof of business registration in the Netherlands.

In many cases, foreign partners applying for a TIN from abroad will need to appoint a tax representative in the Netherlands to fulfill procedural and communication requirements with the Dutch tax authorities. The documentation and procedures may vary depending on the specific circumstances of the foreign partner, such as the nature of their business and the country from which they are applying for the TIN. Foreign partners are advised to seek professional guidance to ensure all requirements are fulfilled.

Dutch Businesses and Organizations Eligibility

Dutch businesses and organizations need a tax identification number to operate in the Netherlands. To get one, they have to register with the Dutch Trade Register. This involves giving details about their activities, legal structure, and key personnel. Non-resident taxpayers also have to meet specific requirements. They need a Dutch bank account and an authorized representative in the country.

They must also provide documentation that proves their business activities in the Netherlands, like contracts or invoices. Getting a TIN is important for tax compliance and doing business in the Netherlands.

How to Get a Tax Identification Number in Netherlands for Individuals

Step-by-Step Guide to Obtain a Citizen Service Number

To get a Citizen Service Number (CSN) in the Netherlands, you need to register with the Municipal Personal Records Database (BRP) at your local municipality. This involves making an appointment, filling out an application form, and providing documents like a passport or ID card, proof of address, and, if needed, a residence permit. Once registered, you'll get your CSN by mail in a few weeks.

To stay safe from identity fraud, it's important to keep your personal info like your passport and proof of address secure. Report any suspicious CSN-related activity to the authorities. Also, be careful about sharing your CSN, as it's a unique identifier used for administrative and financial purposes in the Netherlands.

Registration with Local Municipalities

To get a tax ID number in the Netherlands, you need to register with your local municipality. You'll need to show your ID, proof of address, nationality, and date of birth. Also, you have to provide documents related to your job or reason for living in the Netherlands. When you register, make sure the municipality office is legit and be careful with your personal info to avoid identity theft. Take steps to stay safe during the process.

Documents Required for Registration

Individuals and companies in the Netherlands need specific documents to get a Tax Identification Number. For individuals, this means a valid passport, proof of address, and a Dutch Citizen Service Number if applicable. Companies need business registration documents, articles of association, and identification for company representatives.

Non-residents, like foreign investors or businesses, also need to provide extra documentation showing their non-resident status and tax obligationsin their home country. These documents are crucial for the Dutch tax authorities to confirm the identity and tax liability of those applying for a TIN. It's important to accurately prepare and submit all required documents to avoid delays in the registration process.

Protecting Identity to Prevent Identity Fraud

When getting a Tax Identification Number in the Netherlands, here are steps to protect your identity and prevent fraud:

  1. Don't share your Social Security Number, address, or bank account details through unsecured channels or with unverified individuals or organizations.

  2. Use strong, unique passwords for online accounts and be cautious of phishing attempts.

For companies:

  1. Ensure you have all necessary documentation, like business licenses, articles of incorporation, and proof of address.

  2. Use secure channels for communication with government departments and avoid sharing sensitive data over the phone or email unless necessary.

These measures can help keep your information safe while obtaining a Tax Identification Number.

Requesting an RSIN for Non-Resident Taxes

To get an RSIN for non-resident taxes in the Netherlands, follow these steps:

  1. Register with the Dutch Tax and Customs Administration.

  2. Obtain the required forms to apply for an RSIN.

  3. Provide personal information like name, date of birth, and address, along with employment details or a source of income.

  4. Submit supporting documents, including a passport or ID copy and proof of residency in your home country.

  5. Send the completed application to the Belastingdienst for processing.

  6. For assistance, contact the Tax Information Line for Non-Residents for guidance.

Getting help from this government organization can ensure a smooth application process and prompt issuance of the RSIN.

How to Get a Tax Identification Number in Netherlands for Companies

Obtaining a KVK Number upon Company Registration

After registering a company in the Netherlands, the next step is to get a KVK Number. To do this, the company visits the Chamber of Commerce (KVK) website and completes an online form, submits documents, and pays the registration fee. Once approved, they receive a unique identification KVK Number.

Newly registered companies also need a BTW Number for VAT. This involves registering for VAT with the Dutch Tax and Customs Administration, providing the KVK Number, and other information. Upon successful registration, the company gets a BTW Number to charge and reclaim VAT.

The overall process involves completing registrations with the KVK and Dutch Tax and Customs Administration for a newly registered company in the Netherlands.

Collecting a BTW Number for VAT purposes

To get a VAT number in the Netherlands, individuals and businesses need to meet specific criteria. This includes having a permanent or fixed establishment in the country, or being a non-resident with taxable activities in the Netherlands. Non-residents can apply for a VAT number through the Dutch tax authorities. Dutch businesses should register with the Chamber of Commerce and then apply for a VAT number.

They also need to have necessary documentation, like proof of identity and company registration documents. These steps are important to follow VAT regulations in the Netherlands and operate legally.

How to Apply for a Legal Entity Identifier (LEI) for Dutch Businesses

Applying for a Legal Entity Identifier for Dutch businesses involves getting the necessary documents and filling out an application through an accredited LEI issuer.

Dutch businesses need to give details like their legal name, address, and other identifying information to get an LEI. Non-resident businesses operating in the Netherlands also need to provide documents showing their legal status in their home country.

The process for getting an LEI is different from getting other tax ID numbers like the BTW or RSIN. These numbers are for tax purposes in the Netherlands and are obtained through different channels.

The LEI is meant to provide unique identification for businesses involved in global financial transactions. Therefore, Dutch businesses should make sure they understand the specific requirements and implications of getting an LEI to navigate international finance and regulatory requirements effectively.

Special Situations and Considerations

How to Request a Tax Identification Number From Abroad

To request a Tax Identification Number from abroad in the Netherlands, individuals and companies can follow a few simple steps.

First, they need to contact the Dutch Tax and Customs Administration to request the TIN. They can do this by filling out the necessary forms, which are available on the official website of the Dutch Tax and Customs Administration.

Non-resident taxpayers who are applying for a TIN in the Netherlands are required to provide specific documentation, such as a valid passport or national ID card, as well as proof of their business activities in the country.

It's also important for applicants to protect their identity when applying for a TIN from abroad. To do this, they should ensure that the communication with the Dutch Tax and Customs Administration is secure and encrypted.

Additionally, individuals and companies should be cautious about sharing personal and financial information and should only do so through official channels and verified websites to prevent identity theft and fraud.

Actions to Take if Tax Identification Number is Lost

If you lose your Tax Identification Number in the Netherlands, here's what you should do:

  • Contact the nearest tax office immediately to report the loss and request a replacement.

  • Complete and submit the necessary form or documentation to report the lost Tax Identification Number and request a replacement.

  • Required documents may include a passport or residence permit for identification, as well as proof of address like a utility bill or rental agreement.

  • Contact the Dutch Tax and Customs Administration for further instructions and assistance in obtaining a new Tax Identification Number.

Tax ID Numbers for Recipients of AOW Benefit