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Appoint a new Director

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Scenario 1: A personal visit by the new director

You can easily schedule a meeting for the new director at the Chamber of Commerce in order to sign the required appointment forms and to get identified.


The meeting can be scheduled online via this form.

The corporate changes will be processed immediately, and a new Chamber of Commerce extract can be requested (at extra charge of 15 EUR)  during the meeting.


For this option, you will need the following documents.


Preparation phase:


- Passport copy

- Scanned copy of the proof of address (not older than 3 months)

- The date on which the new director will be appointed


During the appointment with the Chamber of Commerce


- Original valid passport

- Legalized with apostille proof of address of the new director (cannot be older than 30 days during the appointment)

- An original signed form from the Chamber of Commerce of the current director)

- Copy of the signed board resolution (INCO can prepare this for you if preferred)

- Copy of the passport of the current director

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Scenario 2: Remotely; Legalize your KYC documents and signature!

You will need to prepare some documents for signing, the documents need to be signed in original by the current and new director. It will take around 7-10 working days before the changes are visible upon receipt of the necessary documents.

For this option, you will need the following documents.


Preparation phase:


- Passport copy

- Scanned copy of the proof of address (not older than 3 months)

- The date on which the new director will be appointed

The documents listed below should be sent to the Chamber of Commerce

- Originally signed and legalized with apostille form for the appointment of the new director, by the current and new director (we will provide you with the exact signing and legalization requirements)

- Legalized with apostille passport copy of the new director

- Legalized with apostille proof of address of the new director (cannot be older than 30 days)

- Copy of the signed board resolution

- Copy of the passport of the current director signing on behalf of the company

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10 Chapters on Company Formation in the Netherlands

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