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When to file your company tax returns

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Corporate income tax

Corporations are required to file a corporate tax return annually. The due date is five months after the end of the fiscal year of the company. Also for corporate tax further extension is possible upon request.


Generally the fiscal year is equal to the calendar year. However, corporate taxpayers may deviate from this.


Payment


At first you will receive a preliminary assessment from the Dutch tax authorities, which is based on the filed tax return. This preliminary assessment has not been checked by the Dutch tax authorities yet. After they have checked the return, a final assessment will follow. In both of these assessments the payment details are stated. Read more here on Dutch corporate taxes. 

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VAT

Most companies in The Netherlands file their VAT returns on a quarterly basis. However it is also possible to file VAT returns monthly or even annually.


Monthly VAT returns are due two months after the ending of the concerning month. For example, the VAT return of october 2019 needs to be filed before the 31st of december 2019.

Quarterly VAT returns are due two months after the ending of the concerning month. For example, the VAT return of the first quarter of 2019 needs to be filed before the 31st of may 2019.

Annual VAT returns are due three months after the ending of the fiscal year. For example the VAT return of 2019 needs to be filed before the 31st of march 2020.


Payment


The payment of the due VAT must be done within two months after the end of the relevant period. It does not matter whether you file your VAT returns monthly, quarterly or annually.

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Payroll tax

The return period for payroll tax is usually a period of one month or four weeks. This depends on the fact whether your personnel is paid every four weeks or monthly.


Payment


When you are obliged to file payroll tax returns you will receive a Payroll tax return letter. This letter contains the date on which the payment is due.


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Timetable Corporate tax filing requirements in The Netherlands

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The timetable below shows the timeframes and possible extensions relating to the financial statements process,as well as the requirement to file a corporate tax return. Please note that this does not apply to listed companies. For those companies, the financial statements must be prepared and made generally available within four months after year end. They must be adopted within six months after year end.

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What if you don’t file your tax return, or are late?

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Every tax return needs to be filed timely, complete and accurate.

The filing of an incomplete or inaccurate tax return can result in administrative penalties but also can constitute a criminal offence.


Did you not submit your corporate tax return on time?


Then you can receive a default penalty.


Are you deliberately not filing a declaration? Then you can be fined.


This is also possible if you intentionally file an incorrect or incomplete declaration.


If you are late with your declaration, you will first receive a reminder.


Do you not yet file a declaration? Then you will receive a reminder.


The reminder contains a new period within which you must submit the declaration.


Does your declaration come to us after that period? Then you will receive a default penalty because you did not file a tax return on time.


Are you not submitting a declaration at all?


Then you will receive an official assessment in addition to a fine.


In that case, we estimate the amount over which we calculate the tax.


If you do not (timely) request that a declaration be sent, the default penalty is € 2,757.


Level of absenteeism penalty if you do not report on time

The default penalty is € 385 if you do not (or do not report in time) for the following taxes:


  • income tax

  • inheritance tax

  • gift tax


The fine increases to € 5,514 if you fail more often.

If you do not (or do not report on time) for corporation tax, the default penalty is € 2,757. This penalty amounts to € 5,514 if you fail to file a declaration for several years in a row.


Amount of default penalty: not paying the assessment tax on time


The amount of the payment default penalty is based on the amount you should have paid.


The amount of the payment default penalty can amount to € 5,514.


Amount of offense fine: intent or gross negligence


For the amount of an offense fine, it is first of all important whether there is intent or gross negligence. On purpose, the fine amounts to 50% of the tax that you intentionally withheld. This is 25% for gross debt. Did you deliberately or incorrectly declare income from savings and investments (Box 3 income)? Then the fine is 150% of the tax that you intentionally withheld. For gross negligence, that is 75%. We also examine whether there are reasons or circumstances to further increase or decrease the fine. The fine will increase if, for example, you have already received an offense fine or if there is fraud. The fine then becomes 100%, and for income from savings or investments (box 3 income). The fine is lower if there are mitigating circumstances.


What rules should we follow?


The Tax Authorities  must inform you in writing that they impose a fine and why. In the event of an offense fine, they do this before the fine is imposed. You can then indicate whether and why you do not agree with the fine. This may be reason for them not to impose the fine. Or to decrease the amount.


You have the right to inspect all data on the basis of which the fine is imposed. You are not obliged to answer all our questions. You must answer questions about the tax owed by you. You do not need to answer questions about the violation and the extent to which you can be blamed for willful misconduct or gross negligence. We must not question you without reminding you of your right to remain silent.


If you don’t agree with the fine, you can submit an objection.

You can prevent a fine by fulfilling your (declaration) obligations on time (on time), correctly and completely.

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